Administration Assistant

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

Come Join Our Team!

• As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards

Help Us Grow Our Dream Team — Join Us, Refer a Friend, and Earn a Referral Bonus!

• As an Administration Assistant, you will be responsible for various administrative functions, including housekeeping, security, catering, and vendor management. You will ensure the smooth functioning of office facilities and services, handle grievances, and maintain records.
• As an Administration Assistant, you will play a role in ensuring smooth transportation operations for our employees, facilitating their timely pickups and drop-offs. You will be responsible for managing cab tracking, resolving queries promptly, preparing reports, and overseeing compliance with transportation policies.

• Coordinate and ensure Guest & Employee Cab Arrangements, Emergency Cabs, – Daily
• Manage in-house catering, cafeteria requirements, and beverages for employees – Daily
• Facility report - Maintain records related to goods and bills - Daily
• Track and maintain security and HK attendance – Daily
• Order and maintain stock track of stationery and housekeeping materials.  – Daily
• Coordinate clients visit arrangements, logistics, Food, and accommodation – As required  
• Perform Restroom & Office Cleaning Checks – Daily
• HK Attendance, Consumables, Deep Cleaning Follow-ups, and Checklist Reports – Daily
• Maintain stock of items (stocking and re-stocking) – Daily
• Allocate Lockers with the help of security and conduct cleaning audits – Daily
• Handle Meeting Room Bookings – Daily
• Coordinate and monitor the transport for colleagues.
• Adherence to company policies.
• Maintain transport logs, trip sheets, and route records
• Handle incoming calls, emails, and correspondence.
• Maintain office Reports, records, and documentation.
• Assist in employee onboarding and access management.
• To maintain and send reports as per requirement
• Ensure proper documentation and compliance with company procedures.

• Bachelor’s degree in business administration, Facilities Management, Logistics, or related field.
• 1–2 years of experience in administration, facility, or transport management.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Knowledge of workplace safety and transport regulations.
• Proficiency in MS Office and facility/transport management tools.

Key Competencies

• Operational Efficiency
• Vendor & Stakeholder Coordination
• Transport & Fleet Management
• Workplace Safety & Compliance
• Problem-Solving and Adaptability

Performance Indicators

• Smooth daily operations across administration, facility, and transport.
• Cost-effective resource and transport management.
• High employee satisfaction with workplace and transport services.
• Compliance with safety and regulatory standards.
• Timely resolution of operational issues.

• Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons. 

• This position is also eligible for a discretionary incentive bonus in accordance with company policies. 

Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
 
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
 
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.

Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/. 

Statement of Accessibility
Ventra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards. Please review at https://ventrahealth.com/statement-of-accessibility/.