Senior Manager, Administration

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

• Come Join Our Team!

  • As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards.

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• The Senior Manager - Administration - is responsible for providing support to the administrative department and ensuring efficient operations across all office functions. This position involves overseeing daily office activities, coordinating administrative tasks, managing office resources, and assisting in implementing company policies. The Senior Manager works closely with various departments to support their administrative needs and help maintain a smooth workflow.

Office Management:

• Oversee the day-to-day operations of the office, ensuring a smooth workflow.
• Supervise office support staff, including administrators, receptionists, and other administrative personnel.
• Maintain a well-organized office environment, including managing office supplies, equipment, and space.

Administrative Support:

• Assist in preparing reports, presentations, and documents as required by the management.
• Coordinate internal and external communications (e.g., emails, memos, reports).
• Help in organizing and scheduling meetings, appointments, and events.
• Support department heads with administrative tasks such as data entry, filing, and documentation management.

Policy & Procedure Implementation:

• Ensure that company policies, procedures, and standards are adhered to in the daily operations.
• Assist in developing and implementing new administrative systems and processes for improved efficiency

Budgeting & Finance:

• Assist with tracking office expenses and budgeting for office supplies, equipment, and services.
• Prepare expense reports and provide data to the finance team for billing and reconciliation purposes.
• Coordinate with vendors and service providers for the procurement of office supplies and services.

Project Coordination:

• Support special administrative projects by managing timelines, coordinating teams, and ensuring deliverables are met.
• Ensure timely submission of reports, deliverables, and meeting deadlines for ongoing projects.

Customer Service:

• Address and resolve any office-related issues or inquiries from employees, visitors, and vendors.
• Ensure that front-desk operations are handled effectively and professionally.
• Foster a positive, efficient work environment for all office staff.

• Bachelor’s degree in business administration, Office Management, or related field (or equivalent experience).
• Minimum of 6 years in an administrative role, with at least 2 years in a supervisory or assistant managerial capacity.

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in office software (e.g., MS Office, Google Workspace).
• Ability to work independently and as part of a team.
• Problem-solving and decision-making skills.
• Knowledge of office management systems and procedures.

• Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons. 

• This position is also eligible for a discretionary incentive bonus in accordance with company policies. 

Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
 
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
 
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.

Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/. 

Statement of Accessibility
Ventra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards. Please review at https://ventrahealth.com/statement-of-accessibility/.