Data Ingest Monitoring Specialist

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

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The Data Ingest Monitoring Specialist is responsible for managing and monitoring the intake of billing files and patient records from multiple sources, including email submissions and portal downloads. This role ensures timely and accurate importing of data into the system, validates file integrity, sorts and indexes records, and processes case logs and surgery schedules. The position requires strong organizational skills, attention to detail, and the ability to work under tight deadlines. 

• File Intake and Monitoring 

• Monitor and manage files received through Intake Billing and email submissions. 

• Pull patient records and billing files from designated portals. 

• Track and log all incoming files to ensure completeness and accuracy. 

• Sorting and Organization 

• Sort files by facility, Date of Service (DOS), and other required criteria. 

• Organize and maintain structured file storage for easy retrieval. 

• Data Import and Indexing 

• Import files into the system following established protocols. 

• Index additional records to the correct patient account to maintain data integrity. 

• Validate data formatting and resolve discrepancies before ingestion. 

• Case Log and Surgery Schedule Processing 

• Process case logs and surgery schedules accurately and in a timely manner. 

• Ensure all related documentation is properly linked to patient accounts. 

• Communication and Coordination 

• Collaborate with internal teams to address missing or incorrect files. 

• Escalate issues promptly to ensure timely resolution. 

• Compliance and Documentation 

• Maintain accurate records of all imported files and related activities. 

• Ensure compliance with HIPAA and organizational data security standards. 

• Reporting and Analysis 

• Generate reports on file intake status and data ingestion performance. 

• Provide insights to improve efficiency and reduce errors in the import process. 

Essential Functions: 

• Ability to manage multiple data sources and prioritize tasks effectively. 

• Strong analytical skills for identifying and resolving data discrepancies. 

• Proficiency in using data import tools, portals, and healthcare systems. 

• Effective communication skills for coordinating with internal and external stakeholders. 

• Maintain confidentiality and compliance with HIPAA and organizational standards. 

• Bachelor’s degree in Healthcare Administration, Finance, Accounting, Business Management, or a related field. 

• Equivalent work experience in healthcare revenue cycle or billing may be considered in lieu of a degree. 

•   Minimum 1–2 years of experience in medical billing, charge posting, or healthcare revenue cycle operations.  

•   Hands-on experience with batch processing, visit list management, and charge log review.  

•   Familiarity with healthcare systems, electronic health records (EHR), and reporting tools (e.g., concurrency reports, cube data).  

•   Experience working with month-end closing schedules and meeting strict deadlines.  

•   Knowledge of HIPAA compliance and data integrity standards. 

• Ability to read, understand, and apply state/federal laws, regulations, and policies. 

• Ability to communicate with diverse personalities in a tactful, mature, and professional manner. 

• Ability to remain flexible and work within a collaborative and fast paced environment. 

• Basic use of computer, telephone, internet, copier, fax, and scanner. 

• Basic touch 10 key skills. 

• Basic Math skills.     

• Understand and comply with company policies and procedures. 

• Strong oral, written, and interpersonal communication skills. 

• Strong time management and organizational skills. 

• Strong knowledge of Outlook, Word, Excel (pivot tables), and database software skills. 

• Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons. 

• This position is also eligible for a discretionary incentive bonus in accordance with company policies. 

Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
 
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
 
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.

Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/. 

Statement of Accessibility
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